Planning an event can be difficult, especially during a time when we can’t leave our houses. Not only is it difficult to plan the logistics of an upcoming event, but it’s also hard to know when to plan your event for. Because of this, people are unsure how to move forward with planning their events. Don’t fret, NPU is here to help! Read on for tips on planning your event with the knowledge that it may be postponed or cancelled.
Decide if Your Event Really Needs to Happen
The most important thing to ask yourself right now is if your event is really necessary. You may want to consider cancelling your event altogether if it’s not absolutely imperative. If the show really must go on, then you may want to consider a virtual event if possible. Zoom parties are very in right now, so it may be a good alternative option to hosting an actual event. That way, you don’t have to worry about putting a ton of hard work into something that could potentially be postponed or cancelled.
Pick a Late 2020 or Early 2021 Event Date
If an in-person event is unavoidable, then get ready for a late 2020 or early 2021 event, and be sure to follow the CDC’s safety guidelines. By picking a date for late 2020 or early 2021, you’re less likely to have to postpone or cancel it. The later the date, the better. But keep in mind, even if you plan your event for a later date, it could still be affected by the stay-at-home order. It’s good to keep that in mind so you’re not caught off guard if your event has to be adjusted at some point down the road.
Plan as Much as You Can from Home
Since the stay-a-home order is still in place in many areas, it’s a good idea to plan as much as you can from home. For example, if you’re looking for a venue for your event, you can take VIRTUAL TOURS of all of our venues from the comfort of your own home.
You can also ASK US any logistical questions you have when it comes to planning your event. We have a team of specialists that are ready to help you in any way they can.
For anything that can’t be planned from home, plan on taking care of it as soon as the shelter-in-place order has been lifted. To avoid added stress, keep a list of everything that you need to do that can’t be done from home.
Have a Backup Plan
With the situation being as unpredictable as it is, it’s always a good idea to have a backup plan. Your event may have to be cancelled or postponed because of the constantly extending stay-at-home order. If that’s the case, make sure you plan ahead so you’re not caught off guard. Choose a backup date for your event. Choose a backup venue for you date or plan a backup virtual event for the same date. Choose backup caterers, florists, and whatever else you’re planning for your event. Make sure you have a backup plan for any kind of change.
We want to help you navigate the ins and outs of planning your 2021 events in any way we can. From venue questions to permitting questions, we’ve got you covered. For any questions that weren’t covered above, feel free to reach out for help by clicking HERE. Our venue and logistics specialists are waiting to assist you.